CONTRIBUTIONS OF KNOWLEDGE MANAGEMENT TO DIGITAL PRESERVATION

Abstract

The intensification of information production in digital environments imposes increasingly complex challenges on institutions, especially regarding the preservation, access, and long-term reuse of this information. In this scenario, digital preservation emerges as a strategic area aimed at maintaining the integrity, authenticity, and accessibility of digital objects in the face of rapid technological obsolescence and the instability of informational supports. However, the effectiveness of digital preservation actions is not limited to technological solutions. It is essential to understand and manage the processes that involve the generation, organization, sharing, and retention of institutional knowledge. In this context, this research starts from the following inquiry: how can Knowledge Management (KM) practices contribute to digital preservation processes, ensuring their integrity and continuous access? The general objective is to analyze how information governance (GC) can enhance digital preservation strategies in different types of institutions. The specific objectives include: a) identifying GC practices and methodologies applied to digital preservation; b) recognizing the main challenges in the integration between GC and digital preservation; c) suggesting recommendations that favor a more efficient application of GC in these contexts. From the literature review, it was found that the adoption of certain GC practices has significantly contributed to the continuity of access to digital information and the preservation of organizational knowledge. The most effective actions include: the implementation of institutional repositories with standardized metadata, ongoing training for technical and administrative teams, and the creation of communities of practice that facilitate informal exchange of experiences and dissemination of solutions. Relevant obstacles were also identified, such as the absence of integrated institutional policies that link the guidelines of Knowledge Management (GC) with those of digital preservation, as well as the fragmentation between technical and administrative sectors, which compromises the effectiveness of initiatives. As a proposal, measures are suggested such as the formulation of articulated institutional policies, the mapping and valuation of the tacit knowledge of professionals, the creation of organizational knowledge repositories, and the promotion of an organizational culture oriented towards the continuous sharing of knowledge.